Accounts Payable
Stop margin slipping between PO, goods receipt and invoice
The AP RECONs match every invoice, three-way variance, GR/IR pair, vendor rebate, duplicate and dispute at the line item on the day it posts. Overpayments raised before approval, rebates enforced, GR/IR cleared continuously.
0.5–2%
Margin gain on AP spend
Near 100%
Duplicate-payment recovery rate
Three-Way Match RECON
Vendor Rebate RECON
Vendor Dispute RECON
GR/IR Clearing RECON
Duplicate Invoice RECON
The structural failure
AP breaks where price, quantity, and tax don't reconcile at the line
Three-way variances cleared manually. GR/IR balances drift into the close. Same invoice paid twice across entities. Four named failures appear in every enterprise AP stack.
Failure 01
Three-way variance drift
Price, quantity and tax variances between PO, goods receipt and invoice get cleared manually. Margin slips before the AP team can intervene.
Failure 02
Stale GR/IR balances
Goods-received / invoice-received suspense accounts cleared at period-end, not continuously. Ghost commitments and aged items distort the balance sheet.
Failure 03
Duplicate payments
The same invoice paid twice — across entities, currencies, vendor IDs, payment runs. Recovery rates collapse once the payment leaves the building.
Failure 04
Lost dispute evidence
Vendor disputes owned in email. Evidence chain incomplete. Resolution tracked nowhere. GoBD and SOX become end-of-year scrambles.
The 5 AP Recons
The AP RECON library
Each RECON covers one of your AP reconciliation use cases end-to-end. Ingestion, matching, exception workbench, audit trail, write-back. Start with one. Build your AP Layer over time.
01
Reconciliation Confidence
AP moves from "as good as scale allows" to "reconciled with confidence.
Automated Data ingestion, normalization, and 100% line-item coverage in real-time stops being a target and becomes the operating condition. Every match carries a confidence score, every exception is raised on the day it appears.
95%+
Automation rate
100%
Line-item coverage
Hours, not weeks
Exception backlog
Margin Gain on AP
Recover 0.5–2% of margin currently lost on AP spend
Three-way variance caught at the line item before approval. Vendor rebates enforced against contract terms. Duplicate invoices intercepted before payment. The margin compounds quietly — and now becomes visible.
0.5–2%
Margin gain on AP
Near-100%
Duplicate-payment block
0 overpayments
Pre-approval interception
03
Audit-Ready Close
Every AP match logged immutably
Every three-way variance, every GR/IR clearance, every dispute resolution — logged with rule, timestamp, user, confidence, rationale. GoBD, IFRS, and SOX become a byproduct of running AP, not an annual project.
100%
Line-item coverage
−30–50%
Year-end audit time
GoBD · IFRS · SOX
One trail
04
Real-Time Control
GR/IR cleared continuously. Balance sheet always close-ready
AP runs throughout the month, line-item by line-item. GR/IR clears in days, not months; unnecessary accruals released. When the close begins, the AP balance sheet is already reconciled.
T+0
Match & clearance
−87%
Manual AP work
Days, not months
GR/IR ageing
AP Data Sources
Read from the systems your AP team already runs
Native ingestion across structured and unstructured sources. Configured to your data, not bent into a generic schema.
Sources we read
Vendor invoice
PDF · EDI · ERP
Purchase order
ERP · procurement
Goods receipt
WMS · ERP · TMS
Vendor master
ERP · contract terms
Payment file
Pain.001 · ERP · Bank
Read-from · write-to
Built for your data
Start with one AP RECON. Build your AP Layer over time.
Reconciliation is inherently customer-specific. No two AP teams have the same vendor master, the same tolerance bands, or the same approval workflows. Every RECON is configured for the customer-specific cases. A solution that fits your ecosystem.
Live in 4–6 weeks
Read from · write to
The engine writes rules against your AP data
Where vendor invoice patterns are non-obvious — different formats, different layouts, different reference conventions — the engine drafts the match rule against your supplier base. Your AP controllers review and approve it.
Vendor-specific tolerance bands & routing
Per vendor, per category, per Flow. Tolerance bands match how your AP team actually works — strategic suppliers tighter, long-tail looser. Not a generic schema we force on you.
Human-on-the-Loop on every override
AI accelerates the matching; AP controllers own the decision. Every override is logged with rule, user, timestamp, rationale — exportable for the auditor.
95%+
Automation rateConfidence score on every match
0.5–2%
Margin gain on APmeasured on your own data
100%
Duplicate-payment identifiedpre-payment + post-payment
Up to −87%
Manual AP workthree-way + GR/IR + dispute
Validate the business case on your data